JUMP ON TRAC.
BloomTrac Helps Florists Sell, Plan and Create Profitable Events.
Create custom inquiry forms for each event type you produce. Place a text link or iFrame the inquiry form/s directly on your website. Use the form to vet the event date, budget and brides style before committing to a consultation. Ready to meet them, click the Create button and BloomTrac will automatically create their account, load templates and you’re instantly ready to talk flowers!
CREATE PROPOSALS AND DIGITAL CONTRACTS
Easily create proposals from our standard templates or custom design your own. Tailor the proposal layout and details to represent your brand and personal style. Booking clients is a breeze with our simple online digital signatures and contract letters. You write them, we automate the process.
Never handle client credit cards again. We’ve partnered with WePay to make taking payments from brides as simple as possible. Email an invoice to your client, they click your personal payment link and enter their credit card information. A receipt is emailed to them and the payment is posted to their event automatically.
Pictures tell a story better than words, especially when we're talking about flowers. Create beautiful mood boards to elegantly communicate your vision. Choose images from your BloomTrac gallery, your desktop or drag and drop from the web.
Confidently write profitable recipes for every event. Wholesale cost and retail price are calculated automatically. As you create beautiful arrangements, we do the math. Simply drag and drop your flowers into each arrangement, adjust the quantity and we calculate the rest. Got rentals and hard goods... add those too!
Once you've written recipes our Margins tab will help you quickly evaluate profitability for each arrangement or the event as a whole. Small errors in over written recipes or under quoted arrangements add up by years end. Checking margins before you book the bride and order flowers keeps that money in your pocket.
Transparency when ordering flowers is essential to controlling expenses and ensuring profits. Order for one event or many on a single screen. Control your quantities: order to the nearest whole bunch with a couple of clicks or edit each flower quantity individually. Email the order PDF to your supplier with the click of a button.
The BloomTrac Production Report is a game changer. All your arrangements, images, recipes and order summary on a single, easy to read report. Delegate arrangements to your designers confidently knowing they have all the necessary information. Include images of the arrangement sample and/or recipes items for continuity throughout the design team.
BloomTrac Software is comprehensive
and has more features than fit pretty on our website.
What else do we do that we didn’t highlight above? Lots!
Reporting Accounts are similar to Quickbooks Accounts but are far more agile. They are used to tag items you wish to track and generate reports on. A few examples general sales, sales tax, retainers, delivery/strike fees and all else money related. Use these reports to make general or detailed journal entries in the accounting program of your choice. You can also track arrangement types. Want to know how many bridal bouquets you made last year? Create the tag, assign it to the arrangement in your template, run report. It’s that simple.
You can automate much of the administrative side of weddings by creating unique templates for locations, packages, trending styles, seasons, color schemes or whatever your creativity dictates. Templates take the repetition our of planning similar or same events. Want to capture a smaller wedding market but don’t want to work just as hard for it? You can completely create the paperwork side, including profitable recipes, and save as a template. When you sell that package simply drop the template in, update arrangement quantities and you are done!
We are a very report heavy program. We think there’s a lot of value in collecting data behind the scenes while you work. Here are a few of our favorites but there are more! Want to know how many arrangements you have to make on any given weekend, how much they are and what kind of labor to plan for? You’ll want the Production Forecasting Report.
Looking for all the recipe items for the ten events you’re producing this weekend? Use the Recipe Item Report. If you want to know what flowers go where, how many and for what client you’ll want the Ordering Report. You can track the progress of events from first contact to booking with our Event Progress Report. This report is works with our Advanced Progress Label feature so you can see who advanced the work flow, when to what and allow you to add specific user notes.
Upload, organize and store your images for easy use on proposals and mood boards. Create a system of photo albums to easily organize and use your images to sell your vision to clients. You create the organizational system that best suits your individual needs.
I created a super nifty and very comprehensive Excel spreadsheet to plan my weddings and yet, expensive mistakes happened more often than I like to admit. I was also spending a ridiculous amount of time at the computer when I’d rather have been flowering or spending time with my family. After breaking my spreadsheet one too many times I partnered with a software developer and together we created BloomTrac (formerly Ularas).